(Registered Under Act XXI of 1860)
Whenever any sub-committee(s) is/are formed by APPI, the General Secretary should send the letters of the appointment to the members of the Sub-committee(s) informing them about their work and responsibilities.
The funds of the Association shall be under the control of the Executive Committee which shall have the powers to spend such funds for the promotion of the objectives of the Association as it thinks fit.
A member of the Executive Committee or an office bearer of the Association may resign his office by giving notice in writing addressed to the General Secretary and such resignation shall take effect from the next following meeting of the Executive Committee. His place may be filled up by the Executive Committee till the Annual election. The Executive Committee may from time to time and at its discretion make rules for the procedure of holding election.
The meeting of the Executive Committee, Editorial Board and other sub-committees should be held on the previous day before the inauguration of the Annual Conference every year.
The new Executive Committee shall start functioning from 1 st January of each year. At the Executive Committee meetings, four members shall form a quorum.
The Association shall have the power to form a branch at any place where there are ten or more members. At places where there are fewer members, the Association can form a branch consisting of members from allied areas. There shall not be more than one branch at one place.
Each branch shall elect two representatives to the Central Executive Committee of the Association in addition to the President/Secretary of the Local branch. The names of the members elected by the branch to the Central Executive Committee shall be communicated to the General Secretary of the Association on or before the 31 st March of each year. In places where no branches have been formed, the Executive Committee shall combine two or more contiguous areas for the purpose of electing the representatives to the Committee.
The Finance Secretary would pay back to the representative of the branch a sum of Rs.10/= per each member per year to meet routine expenses of the branch. These amounts shall be paid only where there are branches. The contribution made by the Head Quarters to the branches of the Association during any year will be considered as the expenditure incurred by those branches during that year.
At least one General Body meeting should be held every year at the time of the Annual Conference. Such a meeting shall be held on the second day of Annual Conference every year in the evening after the scientific sessions are over. In addition to the Annual General Body Meeting, other such meetings may be held during the year, on the advice of the Executive Committee, if so desired. At the General Body Meeting, one of the members shall be elected to act as the chairman of the meeting. The minutes of the General Body Meeting approved by the Chairman should be circulated to the members and it should be indicated in the circular that if there are any objection to the minutes, the same may be sent to the General Secretary within a month so that these can e corrected and the minutes re-circulated to the members. If no objections are received it would be taken for granted that the minutes were approved by the house.
At least one Annual scientific meeting should be held every year where scientific papers will be discussed. This Annual Scientific Meeting will be inaugurated by a scientist of repute, who is not a member of the Association.
In the Annual Scientific sessions of the Association the sections should be organized system wise rather than separately for physiology and pharmacology. Only members of the Association will be allowed to read papers while in case of joint papers, at least one of the authors must be a member. The abstract of only those papers, which are either actually read at the scientific sessions or are not read due to the shortage of time, be published in the Journal of the Association in its Conference number.
The branches will also hold a number of scientific meetings every years, over which the Head of the Laboratory or in his absence a person elected at the meeting shall act as the Chairman. The conduct of a scientific meeting shall be regulated by rules adopted at any general meeting of the Association. The rules so adopted may be altered from time to time at any general meeting after notice of the proposal has been sent to the Secretary at least a fortnight before the meeting. The rules can also be altered at any extraordinary general meeting held for that purpose.
Members wishing to participate in International Conferences should be encouraged. Certificate of membership will be issued to the Life Members only in order to assist in obtaining permission from the Government. The Executive Committee is authorised to depute the member(s) out the applicants. The names of such members should be circulated to all members of the Executive Committee who will indicate their order of preference for selection. The power to depute a member for officially representing the Association will be decided on the basis of the preference expressed by members of the Executive Committee. The association as such will bear no financial liability whatsoever for deputing the member.
The Association shall publish a quarterly journal called “The Indian Journal of Physiology and Pharmacology”. The publication of the journal shall be controlled by the Executive Committee in collaboration with the members of the Editorial Board. An advisory Board including the editors is formed to formulate and guide the policy of the journal. The names of the Advisory Board and the members of the Editorial Board would be put in alphabetical order in the journal.
To meet the cost of the publication of the journal, 40% of the total amount received from the membership of the amount as determined from time to time, be contributed to the journal.
The finances of the journal should be separated from the general fund of the Association.
Each Life member and Annual member whose subscription is not in arrears and each honorary member shall receive for his personal use such copies of the journal as are published during the year. A member whose subscription is in arrears shall on payment of the arrears receive the journal for the year or years covered by the payment provided such copies are available.
The accounts year of the Association will close on the 31 st March. For the purpose of the audit the money given to the local branches to meet the routine expenses, a certificate from the President or Secretary of the local branch that the amount has been utilized for the purpose given should be considered sufficient.
A balance sheet showing income and expenditure shall be prepared before the Annual General Meeting to enable the Finance Secretary to circulate it in time and after being duly audited by the Chartered Accountants shall be placed before the Executive Committee which will place it at the next General Body Meeting of the Association. A copy of the balance sheet shall be placed before the Executive/General body meeting. The auditors shall be appointed on payment at the Annual General Meeting of the Association. No members of the Executive Committee and no office-bearer of the Association shall be appointed as auditor.
A sum of up to Rs. 250/= per month or any other amount as determined at the General Body Meeting, shall be paid as an expenditure for the establishment charges of the offices of the General Secretary, Finance Secretary and the Executive Editor.